We are Splice. We’re passionate problem solvers who focus on providing our clients with the experience and flexibility to deliver the right solution for every single challenge. Splice is the professional services division of One Workplace, providing FF&E project integration, post-occupancy and MAC management services acting on behalf of the client. Our drive and dedication to providing our clients with innovative spaces and solutions has helped us expand our footprint, and now it’s time to expand our team.

Position Overview: Supports Post Occupancy Project (POP) planning and FF&E process through management of internal deliverables based on project requirements and client needs. Works closely with Design, Furniture Guidelines, Project Manager, and internal project team members to understand and build clear expectations surrounding project requirements including but not limited to milestones, deliverables, and deadlines. Subject Matter Expert (SME) for Client Workplace Guidelines and FF&E Planning. Understands project specific requirements, goals, and challenges that impact client service delivery.  Attends all relevant meetings with architect/designer; attends project meetings with clients, vendors, and construction management.

Essential Functions: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. 

FF&E Expertise and QC

• Review design and product specification to ensure customer guidelines, programming, and design language are applied.
• Review products for guidelines performance: appropriate approvals, sit tests, quality, durability, user experience, and safety.
• Regular reviews with internal and external project team members to ensure all parties are up to date on revisions and changes.
• Ensure all quality control practices are implemented per process: plan to spec, specification review, appropriate double checks, green stamp, etc. to assure accuracy of ordering per specification.
• Maintains all critical project documentation for quality control: PAL (Project Action Log), spec version control, standard count, floor plans, and installation information.
• Engages in early design reviews to ensure specifications being proposed fit project requirements.
• Consult on matters where specifications may conflict with multiple interests and facilitate the project team and client towards an agreed upon solution.

Client Services

• Maintains current knowledge of the Client Workplace Guidelines and detailed expertise on the Furniture Program, which defines Client expectations of Furniture scope for all projects.
• Meets regularly with internal project team to provide updates on project status and to manage emerging project issues with project leadership.
• Accountable for gathering input and expertise from all Subject Matter Experts (SMEs), to construct the best outcome for the Client and business.

Budget Management

• Completes project accruals and forecasting- tracking budget/Project Purchase Order Status.
• Identifies and implements timely corrections to minimize project errors that could negatively affect company resources and/or profit margin.
• Completes accurate timekeeping weekly for all individual project work.

Communication Management

• Responsible for ensuring all internal project stakeholders have current knowledge of project status, assignments, etc.
• Leads regular internal project team meetings.
• Attends all relevant meetings with clients, vendors, architects, construction management, and other stakeholders as required.
• Produces ongoing status updates, and as needed, timely communications regarding risks/urgent matters, for both internal and external partners.
• Manages Project Action Log with client/client representative and architect/designer.

Schedule Management

• Defines project deliverables and deadlines for internal project team based on project requirements and client needs.
• Manages project dependencies to ensure coordination and on time delivery.
• Identifies key risks, communication plan, and resolution to ensure timely delivery and/or mitigate alternative solutions.

Working Relationships

• Associate Planners, Senior Planning Project Managers, Project Coordinators, Clients and Client Representatives, Operations PM, Architect, GC, and other project vendors.

Skills and Abilities

• Interior Design, Interior Architecture, Architectural Studies, or relevant degree.
• 3-7 years Project Management experience in the design field, or combination of education and experience to perform essential duties.
• Understanding of Project Management Principles (PMP).
• Knowledge in design specification development.
• Experience in FF&E preferred: design, specification, sales, procurement, asset management, etc.

Computer Skills

• Proficiency with Microsoft Office Products: Outlook, Word, Excel, Teams, and scheduling tools such as MS Project or similar software.