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Project Coordinator

Job ID
2025-3985
Job Locations
US-WA-Seattle

Overview

We are Splice. We’re passionate problem solvers who focus on providing our clients with the experience and flexibility to deliver the right solution for every single challenge. Splice is the professional services division of One Workplace, providing FF&E project integration, post-occupancy and MAC management services acting on behalf of the client. Our drive and dedication to providing our clients with innovative spaces and solutions has helped us expand our footprint, and now it’s time to expand our team.

 

Splice is committed to the development of empathetic leaders, diversification of talent and increased representation at every level of our business. We believe in cultivating a culture of inclusion and are dedicated to building and retaining teams through removing unnecessary barriers to employment and providing opportunities for career growth. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status.

 

Compensation range: $25.30-$29.93/hr

 

Location: Seattle, On-site 3 days a week

 

OWP Benefits:

  • 15 days of PTO
  • 9 Paid holidays
  • Medical/Dental/Vision Insurance
  • Profit Sharing
  • 401k + Employer Match
  • Wellness App with reimbursement of up to $500/year

Position Summary

Essential Functions

 

  • Take initiative with specification package verifications, product research, pricing and lead-time information. 
  • Illustrate proficiency using our proprietary ordering software by creating quotations and managing orders.
  • Ensure accuracy of sales orders by verifying and processing vendor acknowledgements, including cost verification and delivery dates. 
  • Provide detailed vendor tracking information to the project team, communicate updates on a regular basis, identify risk items and work with the project team to resolve issues.
  • Assist Project Planner to manage overall project budget, maintain accurate financials within each order, and identify budget risk items.
  • Effectively deal with ambiguity, and multi-task with constant prioritization, while managing workload deadlines.
  • Communicate and update project documentation between all parties involved, including external contacts such as architects and vendors.
  • Be resourceful in offering specification and sourcing solutions, and alternate service options where necessary.
  • Assist Project Planners during the ROM or pre-project phase with  specification, pricing and leadtime research.
  • Prepare for and attend all project meetings.
  • Utilize Microsoft products, Smartsheet and Wrike to maintain project documents.

 

Knowledge, Skills, and Abilities

  • Excellent customer service skills; professional oral and written communication skills; positive and professional attitude. 
  • Strong organizational and time management skills; attention to detail; resourcefulness.
  • Basic math skills required; understanding of basic business financials preferred.
  • Must communicate effectively, be organized and take initiative while having a positive attitude; this person will face unexpected problems and deadlines as well as numerous interruptions. 
  • Ability to function and thrive in a team environment, while also maintaining a high level of self-motivation.
  • All responsibilities to be performed with varying amounts of supervision. Ability to work independently; must be a self-starter.
  • Maintain organized project files.

 

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