Senior Project Manager

We are One Workplace. We believe that people with a purpose need great spaces to perform their best work. We think big but work small, innovate through relentless curiosity, and treat each other – and our clients – like family. Over the past 70 years, we haven’t forgotten who we are, and we’ve never stopped changing. From big city skyscrapers to the west coast's premier universities and medical facilities, we design insightful work spaces with the latest technology to provide our clients an environment that embodies their image and encourages success. Our drive and dedication to providing our clients with innovative spaces and solutions has helped us expand our footprint, and now it is time to expand our team.  

One Workplace is committed to the development of empathetic leaders, diversification of talent and increased representation at every level of our business. We believe in cultivating a culture of inclusion and are dedicated to building and retaining teams through removing unnecessary barriers to employment and providing opportunities for career growth. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status.

Compensation range: $90-$100K

Location: Santa Clara (Bay Area)

OWP Benefits:

• 15 days of PTO
• 9 Paid holidays
• Medical/Dental/Vision Insurance
• Profit Sharing
• 401k + Employer Match
• Wellness App with reimbursement of up to $500/year

Overview/Position Summary

Functions as the primary contact for projects by managing moderate to large-scale projects from beginning to completion, with an emphasis on cost effectiveness and customer service.  Works to ensure smooth workflow and completion of project, while interfacing with internal departments, clients, and other professionals. Trains new PM team members.

Responsibilities:

• Act as main point of contact for the customer for all project communications during the project process. Provide professional customer interface throughout the project
• Develop work plan, schedules, and logistics, and organize deliveries based on overall project parameters, project schedule and scope, and customer goals
• Serve as single point of contact and coordinate with all third party firms (Architecture & Design firms, contractors, cabling vendors, building managers, electricians, and other trades, client’s facility managers, and IT groups, movers, etc)
• Maintain detailed project documentation of key project decisions and customer/project requests/revisions
• Provide timely and formal written communication throughout projects and disseminate all critical information to clients and project teams
• Review plans and specifications for accuracy, completeness, and correctness, and correct product application prior to order placement
• Plan and supervise product delivery and installation, including performance of work, installation administration, and timeliness of task completion
• Conduct final walk through with required parties. Develop and resolve open issues/punch list, and complete project close out documentation
• Assist in establishing fees and producing professional, accurate quotations that protect the profit margin. Manages project hours to budgeted hours to ensure project profitability
• Mentor new and/or inexperienced Project Managers

Qualifications:

Education/Experience

Bachelor’s Degree from a four year college or university, 4-8+ years related experience and/or training; or equivalent combination or education and experience.

Knowledge/Skills/Abilities

• Knowledge of interior construction, interior design, moves and relocations, truck, furniture manufacturing and shipping, building management and current workplace issues
• Knowledge of all aspects of contract furniture management, including; account management, project management, order preparation and management, installation, relocations, storage management and contract furniture administration
• General understanding of furniture product utilization, including architectural integration with the ability to manage large and complex projects
• Very good product and technical knowledge, including applicable building codes, correct product applications, custom applications and pricing, price estimating and solicitation, and electricity and cabling requirements
• Ability to read blueprints, conduct field verifications, site measurements and furniture/site surveys
• Very good project estimation and budget management skills
• Must be extremely organized, with good time management skills and the ability to work independently
• Exemplary verbal and written communication skills
• Must be able to analyze and problem solve, even with significant ambiguity
• Proficient in Microsoft office (Word, Excel and PowerPoint), Microsoft Project and PlanGrid or similar
• Emphasis on removing bias in decisions related to promoting, hiring, leading, training and coaching team members
• Advocate for diverse perspectives and model inclusive behavior
• Influence others to promote, embrace and progress an inclusive environment

Physical Requirements

Seeing, color perception, hearing/listening, clear speech, hand and finger dexterity, and ability to move distances within and between warehouses/offices, ability to get to project sites.

Working Environment

Regularly works with others face to face, over the phone and through email .Generally works in an office environment with moderate noise.  Nature of work may require working off hours and significant time (up to 50%) spent out of the office.  Periodically works outside and may work around moving objects, dust and dirt.