• Accounts Payable Specialist

    Job Locations US-CA-Santa Clara
    Job ID
    Regular Full-Time
  • Overview

    Accounts Payable Specialist

    Santa Clara, CA


    Overview/Position Summary

    Processes a high volume of daily A/P invoices and twice weekly check runs. Assists vendors with issues, reports and filings. Collaborates with the Finance Team on audits, compliance and meeting fiscal deadlines.



    • Process a high volume of A/P invoices (1,500 – 3,000 per month) and twice weekly check runs (checks, ACH, wires, AMEX)
    • Maintains accurate A/P records and files to ensure compliance with IRS rules
    • Works with both internal and external customers to resolve problems in a professional and timely manner
    • Assists with annual audit and PBC’s, as well as month end closing
    • Prepares annual filing of 1099s for vendors and partners
    • Assists in developing appropriate policies and controls for entire payables process
    • Monitors and reconciles A/P aging and Vendor Deposit Report
    • Reviews all invoices for appropriate documentation and approval prior to payment
    • Process check requests, Vendor Deposits and credit card bills
    • Responds to all vendor inquiries, reconcile vendor statements, research and correct discrepancies
    • Maintain files and documentation thoroughly and accurately in accordance with company policies and accepted accounting practices
    • Assists with other projects as needed





    • Associates Arts degree, with courses in accounting preferred
    • 2 - 3 years’ experience in an accounts payable role



    • Thorough knowledge of applicable accounts payable/general ledger systems and procedures and financial chart of accounts
    • Proficient in Excel and Word, 10-key by touch, strong typing skills and ability to learn internal systems
    • Must be self-motivated with ability to work independently and with a team in a fast paced, high volume environment
    • Requires understanding of general business practices
    • Must be an effective problem solver and have ability to make decisions
    • High attention to detail, accuracy and timeliness required
    • Must be assertive, flexible, and have a strong sense of urgency
    • Effective written and verbal communication skills



    Physical Requirements

    • Sitting for long periods of time operating computer
    • Seeing, hearing, color perception, clear speech


    Work Environment

    • Regularly works alone and with others in person, over the phone and via email
    • Generally, works regular business hours in an office environment around moderate noise


    Job Status

    • Non-Exempt



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