• Construction Billing Specialist

    Job Locations US-CA-Santa Clara
    Job ID
    Business Support
    Regular Full-Time
  • Overview

    Construction Billing Specialist


    Overview/Position Summary

    Manages all activities related to the monthly billing of assigned construction contracts.



    • Reviews construction contracts for billing instructions and special conditions to ensure compliance with orders.
    • Responsible to collect and provide appropriate documentation – such as insurance certification, prevailing wage labor reports, and lien releases.
    • Prepares progress invoices, monitors system invoices and maintains billing files.
    • Coordinate with Project Managers and Accounts Receivable to make any necessary adjustments to invoices, such as change orders and retention adjustments
    • Analyze retainage and unbilled retainage; compare compensation against contract amount
    • Manage billing reconciliation and report on contract status
    • Maintain and review billing log as necessary
    • Investigate and resolve billing issues to ensure projects are billed and payment is collected within the appropriate timeframe
    • Perform other assignments as necessary





    At least 2 years of experience performing progress billing to general contractors. Experience working in a construction or sub building trade company desired.



    • Working knowledge of general and/or construction accounting principles
    • General understanding of business practices, structures and philosophies
    • Knowledge of time and materials billing, progress billing, conditional waivers and lien release processing
    • Must have ability to apply logical reasoning, creative problem solving and sound business judgment
    • Excellent verbal, written and interpersonal communication skills
    • Knowledge of Microsoft office products with intermediate Excel skills
    • Must be self-motivated with ability to multi-task, prioritize and work independently with moderate supervision
    • Must be able to effectively work with strict deadlines


    Physical Requirements

    Seeing, hearing/listening, complex reading and simple writing, basic math skills, judgment/decision making, analysis/comprehension


    Work Environment

    Regularly works with others face to face, via email or over the phone.  Generally, works in an office environment with moderate noise.


    Job Status - Exempt


    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed